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Accounts Payable Specialist Lead

Location
Irving, Texas
Job Type
Permanent
Posted
5 Sep 2022
Description

Summary:

The Accounts Payable Specialist Lead is a system, staff level position responsible for providing day to day support to the AP department as well as performs as subject matter expert regarding accounts payable processes within a multi-organizational environment with emphasis on, but not limited to invoice workflow. This position interfaces closely with key business users including Procurement, Materials Management and the Accounts Payable Shared Services teams to understand their needs and collaborate on continued process improvement and automation initiatives. This also includes accountability for providing guidance and training to Christus Associates responsible for processing invoices for their respective region. This encompasses testing as required by AP project implementations and other miscellaneous duties as assigned.

Responsible for reviewing and routing invoices through automated workflows and work to determine the root cause as to why invoices are not routing correctly or are being rejected by the Approvers. Serving as back up to Accounts Payable Manager. Reviewing all queues within Infor (current ERP System) to ensure invoices are posted before month-end close. Working as a team to assist other associates to ensure invoices are processed timely and within SLAs. 

  • Ability to review and work multiple queues for multiple regions to ensure all invoices are processed per the vendors' invoice due dates
  • Ability to identify and work with vendors and regions to submit invoices with proper information to process invoices timely
  • Ability to multi-task and adjust schedule as needed to meet department deadlines
  • Work to determine root cause reasons for invoices routing to Unsubmitted & Rejected queues in Infor
  • Knowledge to problem solve and know when to request vendor statements to resolve invoice issues
  • Serve as the SME (Subject Matter Expert) and go to person for other associates and regions
  • Previous experience working in a fast-paced shared service environment with multiple region invoice processing
  • Previous experience processing at least 500 invoices per day
  • Establish strong working relationship with vendors and regional associates to ensure timely payments and excellent customer service
  • Clear communication with all level of management and adhering to AP policies and procedures
  • Ability to identify 1099 vendors and understand the guidelines for reporting
  • Assist Accounts Payable Team Manager with tracking of key performance indicators
  • Cross-train with other associates to be able to fill in as needed
  • Perform miscellaneous duties and special projects as needed 

Requirements:

  • Bachelor's degree in Business or Accounting preferred or equivalent experience
  • 5+ years of Accounts Payable experience 

  • Previous experience working with I-Payables or another automated image capture system

  • Previous experience working with Infor or another ERP accounting and automated workflow system

  • Ability to identify and troubleshoot issues quickly

  • Intermediate knowledge and proficiency with Microsoft Office Suite & SharePoint

  • Ability to recognize and recommend process improvements

  • Good verbal and written communication skills

  • Experience in problem solving and data validation  

  • Ability to multi-task ad perform special projects

  • Strong analytical and vendor reconciliation skills

  •  Accounts Payable Specialist (APS) a plus

Work Type: 

Full Time



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Details

  • Job Reference: 704928559-2
  • Date Posted: 5 September 2022
  • Recruiter: CHRISTUS Health
  • Location: Irving, Texas
  • Salary: On Application
  • Sector: Healthcare & Medical
  • Job Type: Permanent